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You chose to adopt a cloud time and attendance application for few reasons – perhaps, the easiest is because you are using paper-based time sheets and, it’s because they are getting more expensive to maintain hardware and systems software platform. But remember, this is only the first start. In order, to fully realize the value of your purchase here are few steps to guide on your journey.

1.Assemble your Team

Make sure everyone who will be affected by the new system (and that includes; operational managers) are aware and ask them to start going through training material right away. If these individuals have employees that report to them, gauge their input and figure out how much training should be given to them.

2. Avoid Implementation Wrinkles

Make sure your managers are fully engaged during the implementation process. If, for example, the person assigned, as the company’s project lead is still focused on their full-time job, is not able to devote sufficient time to the project, this can lead to trouble down the road when they are not sure how to use the solution.

3. Make use of ATS Expertise

When you purchase ATS time and attendance solution to run your business more efficiently, you will be investing in more than just software—you have, in addition, purchased, the expertise of our seasoned software support and service professionals.

Our software engineers and implementation consultants not only bring deep knowledge and service expertise of our solutions, but also the industry insight needed to keep you on the path to greater productivity and optimization for your unique business needs.

4. Implementation Times Vary and can Depend on Several Factors

Have a plan. Set out a reasonable implementation timeline and scope. Is your team dedicated to this project? If so, implementation will be shorter. If the project is another task on the ‘to do’ list, competing with other priorities, expect that your implementation may take more time. Do not underestimate the time and resources it will take to complete the project successfully.

5. Calculate your Return on Investment (ROI)

When you implement ATS TimeWorkOnDemand solution built from-the-ground-up you’ve made an excellent investment—for the short and long term. ATS cloud computing software solutions are focused on minimizing the cost and complexity of implementation, integration, and support—by allowing your employees to focus on business processes and best practices rather than technology. In short, this allows for increased productivity and a rapid return on investment, especially if your implementation does not have to deal with unnecessary delays.

One of the biggest reasons for moving to cloud is to enable your business to take advantage of the functionality and take advantage of the new technology. At ATS, we have developed, award winning, state-of-the-art after-sales and support tools systems that will help you achieve rapid ROI and—ultimately—profitable growth. ATS Software Support stands behind our software solutions, so that you can concentrate on running your business.

To learn more, go to our website. you can also download brochures or a demonstration or register online for one of our bi-monthly webinars.

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Many of today’s mid and small size businesses understand the benefits of using modern-day business applications to drive productivity. And, while some of these businesses see a return on investment, because they start using the systems right away, others either delay their implementations, due in part, to unforeseen circumstances or simply because they do not have the sufficient personnel on staff to take steer the project. In reality, these delays in using the applications are no fault of these companies.

A recent article by Sarah Fister Gale for workforce.com Why SMBs Are Buying — But Not Using — HR Tech provides some insight into the reasons why this tends to happen.

“Small and midsized businesses may be investing in more HR technology, but they aren’t making good use of it, and that’s a shame. A new survey from HRIS provider BerniePortal found that while 64 percent of small and midsized businesses use HR software, few are using technology to manage the full scope of HR”.

Here are some immediate benefits that can be derived by using the business productivity solution that your company recently purchased:

Gain a single view of your workforce by: Leveraging data and HR analytics with greater speed and ease when making business decisions. ATS TimeWorkOnDemand HR analytics solutions for small and mid-size businesses, provide data-driven insight across the entire companyand simplifies workforce planning to help eliminate errors that impede business success.

Reduce business complexity with: 21st century data collectors that captures and reports information in real-time through payroll, thus providing user-friendly tools that help your employees work more efficiently and support your business as it grows.

Eradicate stress by maximizing workforce visibility: with ATS HCM cloud-based workforce management software. Consolidate all employee information into a single system, automate employee intuitive dashboards and manager workflows, facilitate, and develop, data-driven HR strategies.

The article goes on to say; “For very small companies just beginning the HR software journey, LaRocque encouraged them to start with core HR solutions. “You want to get payroll, benefits, time and attendance, and paid time off in order, and there are a lot of platforms designed to help small companies do all that,” he said. “Then you can start looking at purpose-built solutions to meet your specific workforce needs.”

The HR problems a company faces will determine the kinds of tools they should deploy — but they shouldn’t delay. “If you think you don’t have time for technology you’ve got your head in the sand,” he said. The time savings that HR leaders achieve by automating laborious HR tasks make these tools immediately worth the investment, especially for small companies with under-staffed HR teams”.

Bottomline-if you have taken the time to invest in the technology, your company will realize a return on investment (ROI) if you are engaged from inception to completion.

To learn more about ATS HCM Workforce Management Solution, go to our website. You can also download a demo, or you can attend one of our bi-weekly webinars. And, to reach an account executive, call 866.294.2467.

Employees using their face to record their hours of work is becoming quite common in time and attendance world. And, now it appears that the use of this technology, albeit slowing, is also being adopted at some airports according to a recent article, by Stuart Emmrich titled Will Your Face Be Enough to Get You on a Plane? for The New York Times, and reads in part;

“Earlier this week, the Transportation Security Administration released a 23-page report outlining changes it is proposing on how passengers are screened before boarding their flights. Key among those changes is the proposal that passports and other forms of identification will eventually be replaced by biometric technology.

Early this year, the agency began testing facial recognition technology for international travelers at Los Angeles International Airport. The biometric technology matches facial images to photos in government databases, such as photos obtained from passports or visa applications.

And in 2017, the T.S.A. tested fingerprint technology at the T.S.A. PreCheck lanes at the Atlanta and Denver airports. The technology matches passenger fingerprints provided at the checkpoint to those provided to the T.S.A. by travelers who have enrolled in the PreCheck program.

Biometric technology is also being evaluated by individual airlines. Delta Air Lines announced in September that it is building a dedicated biometric terminal at Hartsfield-Jackson Atlanta International Airport. The technology, to be installed at Terminal F, would allow passengers to check-in at the self-service kiosks, drop off their checked baggage at the counter and then be used as identification at the terminal’s T.S.A. checkpoint”.

 If you are unfamiliar with ATS biometric time clocks, these data collectors includes the latest in technology and works, in tandem with our time and attendance application, to deliver exceptional value – helping organizations control labour costs, minimize compliance risk, and improve workforce productivity.

Using ATS biometric technology, your organization can expect:

Options
A variety of biometric data collectors to choose from that include: fingerprint, hand geometric face recognition and a variety of biometric features, and mobile capabilities. ATS biometric data collectors, offers enhanced technology, thus allowing employees to easily and more accurately enroll on the time clock’s controlled finger, hand geometry or face recognition template– which reduces, read error rates for a more accurate biometric enrollment, and protect employees’ personal information and eliminate costly buddy punching.

Peace of Mind
Backup battery protects employee information against power outages and flash memory backs up data. And, with open standards, field upgradeability and keypad functions, these time and attendance biometric time clocks are —ideal blend of performance, function, style, and affordability designed for essential workforce management functionality.

Accuracy and Productivity
No more manual data entry which is always prone to errors and, instead can look forward to a best-of-breed application that will enforce pay and attendance policies at the time of an employee recorded hours. An application that will improve workforce productivity by giving employees intuitive self-service access to scheduled hours and time-off balances from any device, from anywhere.

ATS advance biometric time clocks are designed for today’s advanced cloud computing workforce and provides state-of-art, touch-screen functionality and accurate, up-to-the-minute analytics data your company can rely on.

To learn more, register for one of our weekly webinars, or download brochures or a pre-recorded demonstration go to our website. And, to speak to an account executive, call 866.294.2468.

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The right workforce management technology will streamline HR and payroll processes and, as result, this will improve operational goals. Yet, despite the availability of Workforce Management Cloud solutions, many businesses have not made the move to adopt them or are unaware of the benefits to their business.  For some organizations, the incentive to make changes is simply not part of their corporate policy, unless their current legacy dies- and for others, they do not feel it is worth the time and effort to implement a new system. Before deciding against a cloud-based workforce management solution, it is helpful to be aware of some of the benefits and significant return on investment (ROI) that comes with implementing such a system.

5 Reasons To Use Workforce Management Technology

Here are 5 reasons to use Workforce Management Technology:

Workforce Management technology is Cost-Effective
ATS Workforce Management in the Cloud reduces the need for IT support, Server upgrades or the purchase of software licenses, while providing access from any location, with any device 24/7. ATS Workforce Management in the Cloud allows multiple users to access the same application simultaneously.

Decreased Learning Curve for Managers and Employees
Navigating through ATS easy-to-use, Workforce Management in the Cloud dashboards consolidates numerous tasks, leaving more time to focus on vital HR and other business-related issues.  With ATS Workforce Management in the cloud, employees can access personal data to review; benefits information, requests time-off, review hours worked, thereby relieving HR from time-consuming data management.

Increased Performance
The intuitiveness, performance and flexibility of ATS Workforce Management in the Cloud is a vital tool for HR and payroll managers. Accessing the ATS cloud infrastructure allows each user to have the flexibility to work from any smart-phone, tablet or workstation.

Flexible Data Integration and Compatibility
ATS Workforce Management in the Cloud offers the ability to integrate different applications seamlessly and with minimal effort, which can save both time and money. And, whether its; payroll, ERP, or HRIS this compatibility allows the two systems to integrate with small increments, so users can use the new system without being overloaded with entirely new information.

Automatic Upgrades
With ATS Workforce Management in the Cloud, upgrades happen automatically. There are no additional costs associated with the upgrades, thus there is minimal employee involvement as upgrades or updates become available. ATS cloud architecture assures you of always working with the latest version. No more down time while updates are processing.

Switching to ATS Workforce Management in the cloud immediately will transform and increase the operational efficiency of the HR department of any organization. ATS Workforce Management in the Cloud allows your organization to streamline payroll costs, while improving workforce productivity.

To learn about ATS Workforce Management in the Cloud or to view a demonstration, go to our website. You can also register for one of our bi-monthly webinars. To reach us by phone, call 866.294.2467.

Whether you are implementing an Enterprise Resource Planning (ERP), Workforce Management, Payroll or Human Resources Information System (HRIS), you need a plan and someone project manager to lead it. And with the advent of cloud-based solutions gaining momentum in the world of business, deploying a software solution has becoming easier for companies.

If You Follow These Implementation Tips Your Rate Of Success Will Improve

If you are considering automating your business process this article, 6 Tips for Full HR Automation That Will Dramatically Increase Efficiency written by Carlie Bush, for HR Daily Advisor, is a useful guide for any business.

  1. Step into employees’ shoes. It is important to consider the transition from the perspective of the employees.  Too often, we discuss the potential changes with the leaders of the various departments, but to do the transition right, employee input should be prioritized and included in the discussion.  Employees are often resistant to change, so including them in the discussions, answering their questions, and using their ideas will go a long way in reassuring them throughout the transition.
  2. Consider a consultant. From start to finish, a third-party expert can help companies transition to automation.  As an external consultant, they can provide unbiased advice including how to get support from the top-level executives, what to look for in a provider, how to help employees through the transition, and many other critical parts of the transition process.
  3. Collaborate with Information Technology (IT). IT plays an invaluable role in the transition to automation.  From the beginning, collaborate and plan alongside IT.  Their knowledge and vision for how things should work will help HR departments consider the options available to them as well as provide a backdrop for a well thought out transition.
  4. Have a robust communications plan. Before starting the transition, have a formal communication plan in place that outlines for employees what to expect, a timeline of when things are going to change, and information on training and where they can get help.  Remember to give them adequate time to prepare.  The more transparent you are with employees the higher the chances of a smooth transition.
  5. Get executive support and buy-in. From the top down, there needs to be support for the transition.  Employees need to know the leaders of the company understand and fully support the change.  By being part of the change and talking openly about the benefits to employees, company executives can have a huge impact on how the transition is received.
  6. Help employees along the way. Employees will need help throughout the transition.  It is important that they feel supported through training and communication.

It’s also useful to note, that every implementation is different and some will go smoother than others. However, the best implementations are the ones where both sides (vendor and customer) are flexible in their approach and have contingency plans, should the implementation not go as planned. In other words, a contingency plan should be part of any implementation.

To learn more about ATS Workforce Management Solution and our implementation methodology or to download a pre-recorded demonstration go, to our website, where you can also register for one of our bi-monthly webinars. And, to reach an account executive by phone, call; 866.294.2467.

You have been charged with the responsibility of purchasing a new time and attendance system for your organization. Naturally, you are immensely excited and you can’t wait to call every vendor in for demonstrations and go through every conceivable feature of the software. But wait a minute? Why do you need to go through a myriad of features that you might never use? This is a common occurrence with many companies especially ones who are in the market for a time and attendance for the first time.

Below is a list of three straightforward strategies and tips that will help you find the right solution for your business:

In The Market For A New Time And Attendance? Don’t Forget To Focus On The Fundamentals

Make a list of your requirements: Making a list will help you define the scope of your project. Also be very specific about your company’s business requirements. The more specific you can be upfront, the more detailed your vendors can be in their demonstrations and proposals.  Chances are, you will likely be awed by the latest technology advancements, during product demonstrations but it is important to keep in mind your corporate culture and how easy the solution is going to be for your users. Very often an IT person is invited, but the very people who are going to be using the system are nowhere to be found.

Think Cloud: Even if your company has no desire to deploy a cloud solution, be open minded and discuss it with your colleagues and senior management. Every company is using a cloud solution today in some way or another. Whether you are using Face Book, Drop Box, or Google these solutions are all in the cloud. And, if your company has mobile workers, a time and attendance that’s based in the cloud, with self-service portals, should be given stronger consideration. Also do not forget about data integration- any time and attendance solution that does not have the ability to integrate with your payroll, HRIS, or ERP is not a solution but another expensive piece of unusable software. In short, move on and do not waste your time with a solution that’s does not fit your business requirements.

Obtain References: This might seem all too obvious, but don’t forget to ask your potential vendor for references. If your potential vendor cannot provide at least three happy customers, they may not have the experience you need. Go to the next vendor on the list.

Too often, people select a time and attendance solution based on price, fancy features, and the latest technology. A solution that’s comprehensive, scalable, and easy-to-use should top your list. In the end, what you need is to find the company that understands your company’s requirements, and whose solution can be designed to fit your specific needs. And, once you find right solution, you will be well on achieving the ROI and long term benefits.

To download a white paper on ‘how to select a time and attendance solution’, go to our website. You can also download a demonstration or register for one our bi-weekly webcasts.

Choosing the right time and attendance solution is like finding your perfect match, or in business terms, a solution that properly aligns with your company’s requirements. And, just as important, is to ensure you get the right results so that can enjoy many happy Valentines-anything short of that is a clear recipe for heartbreak.

So, in the spirit of Valentines Day, your time and attendance solution should be one that can;

Does Your Current Time and Attendance Solution Give You The Warm And Fuzzy?

Grow with you-who does not want a solution that’s going to scale with their business? As your business grows, you want a partner that understands the ebbs and flows of your organization, and can provide modules that matches with the growth.

Provide Enhanced Reporting and Analytics-It’s critical that your time and attendance solution can provide business intelligence data, how and when you need it. After all, your business is dependent on getting the right information at the right time.

Show Flexibility– If you want to transition from an on premise to the cloud, your time and attendance solution should have that ability. And from data migration to forecasting and budgeting, employee scheduling, job costing and benefit accruals-that’s flexibility at its core.

In short, your time and attendance should become an integral part of your business. And, that is what should give you the warm and fuzzes

Happy Valentines Day!

To learn more about ATS Time and Attendance call a representative at 866.294.2467. And to view a demonstration or attend one of our bi-weekly webinars register on our website.

 

Adapting To Change Is Not Easy, But Is Necessary For Growth

January 25th, 2017 | Posted by ATS in Cloud Based Time Management Solution | Cloud Computing | SaaS Time and Attendance | TimeWork OnDemand - (Comments Off on Adapting To Change Is Not Easy, But Is Necessary For Growth)

To grow an organization has to be willing to adapt to change. And, sometimes change is forced upon businesses who believing in charting the same course, regardless of what’s going on around them. In today’s rapidly changing and technology driven world-those who believe in doing what they have always done, can become extinct quickly.

Adapting To Change Is Not Easy, But Is Necessary For Growth

In a recent article titled, ‘Why Innovators Should Study the Rise and Fall of the Venetian Empire’ written for Harvard Business Review, by Piero Formica he succinctly states “The stronger the assumption that the future will function as today does, the greater the gravitational force of the status quo. Organizations set in their ways slow down and never strive for new horizons. They are doomed to wither.”

The power of cloud computing, for example, allows businesses to gain easy access to their company’s data, and at the same time, save them money. And, for the naysayers who are worried that they will end up paying for features that they neither need nor want, ATS cloud time and attendance solution is based on pay-as-you-go.

In fact, most companies already use a variety of cloud computing services without even realizing it—Google Drive, Gmail, Twitter, Facebook and Instagram are all cloud-based applications. For all of these services, users are sending their personal data to a cloud-hosted server that stores the information for later access. And as useful as these applications are for personal use, they’re even more valuable for businesses that need to be able to access large amounts of data over a secure, online network connection.

So, if we are so open to sending our personal information through the cloud whether it’s through online banking transactions or using Google every day, why the hesitation when it comes to adopting a time and attendance that’s in the cloud? Here is the most poignant paragraph from Piero Formica’s article and it reads in part;

“If you don’t want to be caught by surprise, you have to recognize that the future will be different from the past. The future is unfathomable, ambiguous, and open to every option. One major move by a competitor, or one new technology, is sometimes all it takes to end an empire. If your current business is like a carefully tended garden, with neat beds and high walls, that’s not enough. The next opportunity (or threat) may lie outside those walls, at the messy intersection of sectors and markets.”

If your current IT resources are forcing you to give all of your attention to software installed on a computer and constant slow network issues when, trying to obtain relevant data then you are not going to be able to concentrate on achieving your business goals. And, that’s no way to run a business.  However, by deploying a cloud time and attendance like ATS, you will have more time to devote towards the aspects of your business that directly affect your bottom line and be able to care of your customers.

To learn more about ATS Cloud Time and Attendance, go to our website. To reach an account executive, call 866.294.2467.

 

The success of cloud time and attendance solutions has made it all that more difficult to find the perfect fit for your company. And, despite what the so called experts are lamenting, it should be noted that the most important thing to keep in mind when choosing a solution that’s based on cloud computing technology, not all solutions are created equal.

Implementing a cloud time and attendance represents a huge opportunity for your business, unprecedented affordability, flexibility and scalability to grow. And it will free up your IT staff from routine maintenance and allow them to focus on more pressing matters.

 Here are three common fairy tales about the cloud:

 With the cloud, you can by-pass some deployment steps-Assuming the cloud gives you leeway to skips certain steps can be a recipe for disaster. For example, skipping some steps during the deployment can cause distress for both vendor and customer— therefore, it’s important that the business process rollout goes through the checklist. Anything less, is sure to have dissatisfied end users.

The Cloud will always be more expensive in the end
That’s likely coming from someone who’s afraid of the advantages that the cloud can yield for their organization. The sheer ubiquity of the cloud means we are all using cloud computing technology in one way or anther, whether it’s banking online or retrieving our pay stubs through an Internet browser. The old way of deployment time and attendance equates to large upfront capital costs with incremental increases as companies add users and modules. And, when you add in the yearly maintenance cost, that typically hovers between 21-31 percent of the total value of the software which increases as the number of end-user licenses and modules increase, the cloud begins to look even more attractive.

 All Cloud solutions are the same-Another common misconception that all cloud time and attendance is created equal means that regardless of the solution, they call all fix the same problem. However, the reality is that not all cloud solutions are universally applicable-despite their best intentions, some solutions better support large companies, while other solutions cater to small and mid-size businesses. And, because something gives the impression of being big and well-designed does not mean it is the right solution for your business. The operative words here being “gives the impression”. In short, verify the solution you are leaning towards by actually speaking to some of the vendor’s customers.

Bottom Line: A cloud time and attendance will impact your company by helping you eliminate the headaches of the past. For example, a solution like ATS TimeWork OnDemand is always current, includes all software maintenance, scalability, and drives business process efficiencies.

Want to debunk more fairy tales about the cloud? Go to our website, where you can download brochures, pre recoded demonstrations or register for one of our weekly webinars.

3 Common Fairy Tales About The Cloud

There is no denying that ATS Time and Attendance in the cloud is a cost effective way for small, mid-size and even large enterprises to deploy our solution without leaving a strain on their budgets, while allowing them to remain agile, and operate in real-time. Some, however, would suggest that there is only way to deploy a time and attendance solution. We, at ATS, are here to proclaim otherwise.

ATS is a time and attendance is a leader in both on premises and cloud-based applications however, we believe in providing choice to our customers, and that includes, your choice of deployment. So, if the needs of your business operations change and you need a company with deep industry expertise, with a solution that’s scalable and — can accommodate your business requirements, here are some deployment options:

ATS Single-Tenant Deployment-This methodology gives customers greater control over their time and attendance deployment, and system administrative configuration.

ATS Multi-Tenant-A low cost deployment methodology that eradicates software upgrade headaches, provides immense flexibility, scalability, and high performance.

 Hybrid Deployment-In this scenario, some enterprise customers with different locations may want a mix of cloud and on premises. This type of deployment is most common with multi-nationals and/or companies with various locations spread across remote locations and who may have a centralized IT department to support their initiatives.

On Premises Deployment-ATS on premises time and attendance is the traditional deployment methodology that gives you the peace of mind that it accompanies. We provide an option for customers to move from on-premises into the cloud.

So, there you have it. You have choices, and as a leading solution provider, ATS can help you choose the deployment option that works for your business.

To learn more, call 866.294.2467 or go to our website.

Here’s The Straight Talk, Cloud Vs On Premises Deployment