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Whether you are implementing an Enterprise Resource Planning (ERP), Workforce Management, Payroll or Human Resources Information System (HRIS), you need a plan and someone project manager to lead it. And with the advent of cloud-based solutions gaining momentum in the world of business, deploying a software solution has becoming easier for companies.

If You Follow These Implementation Tips Your Rate Of Success Will Improve

If you are considering automating your business process this article, 6 Tips for Full HR Automation That Will Dramatically Increase Efficiency written by Carlie Bush, for HR Daily Advisor, is a useful guide for any business.

  1. Step into employees’ shoes. It is important to consider the transition from the perspective of the employees.  Too often, we discuss the potential changes with the leaders of the various departments, but to do the transition right, employee input should be prioritized and included in the discussion.  Employees are often resistant to change, so including them in the discussions, answering their questions, and using their ideas will go a long way in reassuring them throughout the transition.
  2. Consider a consultant. From start to finish, a third-party expert can help companies transition to automation.  As an external consultant, they can provide unbiased advice including how to get support from the top-level executives, what to look for in a provider, how to help employees through the transition, and many other critical parts of the transition process.
  3. Collaborate with Information Technology (IT). IT plays an invaluable role in the transition to automation.  From the beginning, collaborate and plan alongside IT.  Their knowledge and vision for how things should work will help HR departments consider the options available to them as well as provide a backdrop for a well thought out transition.
  4. Have a robust communications plan. Before starting the transition, have a formal communication plan in place that outlines for employees what to expect, a timeline of when things are going to change, and information on training and where they can get help.  Remember to give them adequate time to prepare.  The more transparent you are with employees the higher the chances of a smooth transition.
  5. Get executive support and buy-in. From the top down, there needs to be support for the transition.  Employees need to know the leaders of the company understand and fully support the change.  By being part of the change and talking openly about the benefits to employees, company executives can have a huge impact on how the transition is received.
  6. Help employees along the way. Employees will need help throughout the transition.  It is important that they feel supported through training and communication.

It’s also useful to note, that every implementation is different and some will go smoother than others. However, the best implementations are the ones where both sides (vendor and customer) are flexible in their approach and have contingency plans, should the implementation not go as planned. In other words, a contingency plan should be part of any implementation.

To learn more about ATS Workforce Management Solution and our implementation methodology or to download a pre-recorded demonstration go, to our website, where you can also register for one of our bi-monthly webinars. And, to reach an account executive by phone, call; 866.294.2467.

You have been charged with the responsibility of purchasing a new time and attendance system for your organization. Naturally, you are immensely excited and you can’t wait to call every vendor in for demonstrations and go through every conceivable feature of the software. But wait a minute? Why do you need to go through a myriad of features that you might never use? This is a common occurrence with many companies especially ones who are in the market for a time and attendance for the first time.

Below is a list of three straightforward strategies and tips that will help you find the right solution for your business:

In The Market For A New Time And Attendance? Don’t Forget To Focus On The Fundamentals

Make a list of your requirements: Making a list will help you define the scope of your project. Also be very specific about your company’s business requirements. The more specific you can be upfront, the more detailed your vendors can be in their demonstrations and proposals.  Chances are, you will likely be awed by the latest technology advancements, during product demonstrations but it is important to keep in mind your corporate culture and how easy the solution is going to be for your users. Very often an IT person is invited, but the very people who are going to be using the system are nowhere to be found.

Think Cloud: Even if your company has no desire to deploy a cloud solution, be open minded and discuss it with your colleagues and senior management. Every company is using a cloud solution today in some way or another. Whether you are using Face Book, Drop Box, or Google these solutions are all in the cloud. And, if your company has mobile workers, a time and attendance that’s based in the cloud, with self-service portals, should be given stronger consideration. Also do not forget about data integration- any time and attendance solution that does not have the ability to integrate with your payroll, HRIS, or ERP is not a solution but another expensive piece of unusable software. In short, move on and do not waste your time with a solution that’s does not fit your business requirements.

Obtain References: This might seem all too obvious, but don’t forget to ask your potential vendor for references. If your potential vendor cannot provide at least three happy customers, they may not have the experience you need. Go to the next vendor on the list.

Too often, people select a time and attendance solution based on price, fancy features, and the latest technology. A solution that’s comprehensive, scalable, and easy-to-use should top your list. In the end, what you need is to find the company that understands your company’s requirements, and whose solution can be designed to fit your specific needs. And, once you find right solution, you will be well on achieving the ROI and long term benefits.

To download a white paper on ‘how to select a time and attendance solution’, go to our website. You can also download a demonstration or register for one our bi-weekly webcasts.

Choosing the right time and attendance solution is like finding your perfect match, or in business terms, a solution that properly aligns with your company’s requirements. And, just as important, is to ensure you get the right results so that can enjoy many happy Valentines-anything short of that is a clear recipe for heartbreak.

So, in the spirit of Valentines Day, your time and attendance solution should be one that can;

Does Your Current Time and Attendance Solution Give You The Warm And Fuzzy?

Grow with you-who does not want a solution that’s going to scale with their business? As your business grows, you want a partner that understands the ebbs and flows of your organization, and can provide modules that matches with the growth.

Provide Enhanced Reporting and Analytics-It’s critical that your time and attendance solution can provide business intelligence data, how and when you need it. After all, your business is dependent on getting the right information at the right time.

Show Flexibility– If you want to transition from an on premise to the cloud, your time and attendance solution should have that ability. And from data migration to forecasting and budgeting, employee scheduling, job costing and benefit accruals-that’s flexibility at its core.

In short, your time and attendance should become an integral part of your business. And, that is what should give you the warm and fuzzes

Happy Valentines Day!

To learn more about ATS Time and Attendance call a representative at 866.294.2467. And to view a demonstration or attend one of our bi-weekly webinars register on our website.

 

Adapting To Change Is Not Easy, But Is Necessary For Growth

January 25th, 2017 | Posted by ATS in Cloud Based Time Management Solution | Cloud Computing | SaaS Time and Attendance | TimeWork OnDemand - (Comments Off on Adapting To Change Is Not Easy, But Is Necessary For Growth)

To grow an organization has to be willing to adapt to change. And, sometimes change is forced upon businesses who believing in charting the same course, regardless of what’s going on around them. In today’s rapidly changing and technology driven world-those who believe in doing what they have always done, can become extinct quickly.

Adapting To Change Is Not Easy, But Is Necessary For Growth

In a recent article titled, ‘Why Innovators Should Study the Rise and Fall of the Venetian Empire’ written for Harvard Business Review, by Piero Formica he succinctly states “The stronger the assumption that the future will function as today does, the greater the gravitational force of the status quo. Organizations set in their ways slow down and never strive for new horizons. They are doomed to wither.”

The power of cloud computing, for example, allows businesses to gain easy access to their company’s data, and at the same time, save them money. And, for the naysayers who are worried that they will end up paying for features that they neither need nor want, ATS cloud time and attendance solution is based on pay-as-you-go.

In fact, most companies already use a variety of cloud computing services without even realizing it—Google Drive, Gmail, Twitter, Facebook and Instagram are all cloud-based applications. For all of these services, users are sending their personal data to a cloud-hosted server that stores the information for later access. And as useful as these applications are for personal use, they’re even more valuable for businesses that need to be able to access large amounts of data over a secure, online network connection.

So, if we are so open to sending our personal information through the cloud whether it’s through online banking transactions or using Google every day, why the hesitation when it comes to adopting a time and attendance that’s in the cloud? Here is the most poignant paragraph from Piero Formica’s article and it reads in part;

“If you don’t want to be caught by surprise, you have to recognize that the future will be different from the past. The future is unfathomable, ambiguous, and open to every option. One major move by a competitor, or one new technology, is sometimes all it takes to end an empire. If your current business is like a carefully tended garden, with neat beds and high walls, that’s not enough. The next opportunity (or threat) may lie outside those walls, at the messy intersection of sectors and markets.”

If your current IT resources are forcing you to give all of your attention to software installed on a computer and constant slow network issues when, trying to obtain relevant data then you are not going to be able to concentrate on achieving your business goals. And, that’s no way to run a business.  However, by deploying a cloud time and attendance like ATS, you will have more time to devote towards the aspects of your business that directly affect your bottom line and be able to care of your customers.

To learn more about ATS Cloud Time and Attendance, go to our website. To reach an account executive, call 866.294.2467.

 

The success of cloud time and attendance solutions has made it all that more difficult to find the perfect fit for your company. And, despite what the so called experts are lamenting, it should be noted that the most important thing to keep in mind when choosing a solution that’s based on cloud computing technology, not all solutions are created equal.

Implementing a cloud time and attendance represents a huge opportunity for your business, unprecedented affordability, flexibility and scalability to grow. And it will free up your IT staff from routine maintenance and allow them to focus on more pressing matters.

 Here are three common fairy tales about the cloud:

 With the cloud, you can by-pass some deployment steps-Assuming the cloud gives you leeway to skips certain steps can be a recipe for disaster. For example, skipping some steps during the deployment can cause distress for both vendor and customer— therefore, it’s important that the business process rollout goes through the checklist. Anything less, is sure to have dissatisfied end users.

The Cloud will always be more expensive in the end
That’s likely coming from someone who’s afraid of the advantages that the cloud can yield for their organization. The sheer ubiquity of the cloud means we are all using cloud computing technology in one way or anther, whether it’s banking online or retrieving our pay stubs through an Internet browser. The old way of deployment time and attendance equates to large upfront capital costs with incremental increases as companies add users and modules. And, when you add in the yearly maintenance cost, that typically hovers between 21-31 percent of the total value of the software which increases as the number of end-user licenses and modules increase, the cloud begins to look even more attractive.

 All Cloud solutions are the same-Another common misconception that all cloud time and attendance is created equal means that regardless of the solution, they call all fix the same problem. However, the reality is that not all cloud solutions are universally applicable-despite their best intentions, some solutions better support large companies, while other solutions cater to small and mid-size businesses. And, because something gives the impression of being big and well-designed does not mean it is the right solution for your business. The operative words here being “gives the impression”. In short, verify the solution you are leaning towards by actually speaking to some of the vendor’s customers.

Bottom Line: A cloud time and attendance will impact your company by helping you eliminate the headaches of the past. For example, a solution like ATS TimeWork OnDemand is always current, includes all software maintenance, scalability, and drives business process efficiencies.

Want to debunk more fairy tales about the cloud? Go to our website, where you can download brochures, pre recoded demonstrations or register for one of our weekly webinars.

3 Common Fairy Tales About The Cloud

There is no denying that ATS Time and Attendance in the cloud is a cost effective way for small, mid-size and even large enterprises to deploy our solution without leaving a strain on their budgets, while allowing them to remain agile, and operate in real-time. Some, however, would suggest that there is only way to deploy a time and attendance solution. We, at ATS, are here to proclaim otherwise.

ATS is a time and attendance is a leader in both on premises and cloud-based applications however, we believe in providing choice to our customers, and that includes, your choice of deployment. So, if the needs of your business operations change and you need a company with deep industry expertise, with a solution that’s scalable and — can accommodate your business requirements, here are some deployment options:

ATS Single-Tenant Deployment-This methodology gives customers greater control over their time and attendance deployment, and system administrative configuration.

ATS Multi-Tenant-A low cost deployment methodology that eradicates software upgrade headaches, provides immense flexibility, scalability, and high performance.

 Hybrid Deployment-In this scenario, some enterprise customers with different locations may want a mix of cloud and on premises. This type of deployment is most common with multi-nationals and/or companies with various locations spread across remote locations and who may have a centralized IT department to support their initiatives.

On Premises Deployment-ATS on premises time and attendance is the traditional deployment methodology that gives you the peace of mind that it accompanies. We provide an option for customers to move from on-premises into the cloud.

So, there you have it. You have choices, and as a leading solution provider, ATS can help you choose the deployment option that works for your business.

To learn more, call 866.294.2467 or go to our website.

Here’s The Straight Talk, Cloud Vs On Premises Deployment

Keep An Open Mind When Deciding If The Cloud Is Right For Your Business

October 5th, 2016 | Posted by Apex Time Solutions in Business Intelligence | Cloud Based Time Management Solution | Cloud Computing | Hosted Time and Attendance Software - (Comments Off on Keep An Open Mind When Deciding If The Cloud Is Right For Your Business)

The cloud is slowly making on-premises time and attendance deployment an endangered species. It was only a few years ago when the very idea of a cloud-based time and attendance was met with a heavy dose of skepticism, and especially among companies who had big investments in on-premise solutions. The rise of Amazon, Salesforce, Spotify, iCloud, Google and slew of other cloud-based companies have seen a shift in attitudes, and thus, many business leaders have come to understand and embrace the cloud’s capabilities and its value proposition.

In an article ‘10 tips for a successful cloud plan’ by Brendon Butler for Network World, and in no particular order include;

 “Alignment Workshops
After a company has made a decision to use IaaS cloud computing services, it’s helpful to have a level-set meeting with important stakeholders at the company to get everyone on the same page. Typical groups involved in this meeting would be security managers, finance and procurement professionals, infrastructure engineers, operations workers and third-party consultants. Typically a senior IT manager or CIO leads the process. It’s important to have a clear message to this group of why the cloud is being explored.

 

Know Your Economics
One of the first considerations that will inevitably come up is cost. There is no simple calculation for determining if the cloud will be more or less expensive than on-premises infrastructure; there are too many variables. It’s important to know that different architectural designs will determine cost.

Find Agreement
If you have a faction within the organization that is against the cloud, this will be difficult. Get on the same page and make sure any outstanding concerns are addressed before moving forward. Executive buy-in can help.”

Those 10 tips are very useful and can be adopted by companies thinking about deploying the cloud. With ATS Time and Attendance in the cloud, you get guaranteed levels of server availability and up-time that are difficult and costly to replicate with and on-premise system. From employee data to HR and payroll mission critical core functions, ATS Time and Attendance in the cloud automates more than edge applications. We power entire industries in the cloud.

If your company is debating the benefits of a cloud time and attendance consider the following; ATS Time and Attendance in the cloud cuts out the high cost of hardware including Servers. You simply pay as you go and enjoy a subscription-based model that will not take a chunk out of your cash flow. In addition, the amount of time it takes to configure your company’s database, train users and set up data collectors are reduced by half when compared to an on premise deployment, suddenly that scary cloud-based project isn’t that bad after all.  From employee data to HR and payroll mission critical core functions, ATS Time and Attendance powers entire industries in the cloud.

To learn about ATS Time and Attendance in the cloud, download a demonstration from our website. You can also contact us by phone or register for one of our weekly webinars.

keep-an-open-mind-when-deciding-if-the-cloud-is-right-for-your-business

The rapid growth of the digital era provides a multitude of choices for manufacturing companies to improve their processes and decrease overall costs. If for example, your company has elected not to jump on the band wagon of these, progressive cloud computing technology, it simply means your competitor has a distinct advantage.

Here are some of things you are missing out on if you decide to remain on the sidelines

Workforce Management Manufacturing Scalability
If your competitors have adopted a workforce management solution they are taking advantage of today’s technology, the cloud—to innovate, streamline payroll costs and improve workforce productivity. Now, your plant manager and other operational managers can focus on servicing your customers instead of writing employee hours on manual time sheets.

Workforce Analytics
With ATS Workforce Analytics manufacturing companies have the ability to access and analyze real-time data and benefit, from sophisticated forecasting and budgeting modules to —help uncover visibility into critical resource gaps.

Robust, Agile And Productive Time and Attendance; Built For The Cloud

Continuous Innovative Cloud Computing Technology
Only an ATS cloud workforce management solution—designed for today’s manufacturing, entities, can—enable you to take advantage of innovations software updates as soon as they are available. In short, your company will no longer be hamstrung by backward technology.

Deploying an ATS cloud workforce management ensures that your manufacturing enterprise will leverage up-to-date innovation. The rich functionality of ATS cloud application can benefit manufacturers, because it comes with a much lower upfront costs than a legacy solution thus, helping your business to thrive. And, with a well designed architecture that provides real-time insights into key performance indicators—the intuitive dashboard provides a 360° degree view of business operations, from any platform, at anytime, anywhere.

To learn about ATS innovative cloud solutions, you can download a brochure or demonstration or register for one of our weekly webinars.

The term “Lean” is well known in manufacturing circles and has been adopted across various disciplines including; Lean Healthcare and Lean Accounting to name a couple. A brief description of lean principles in Wikipedia states in part;

“Lean manufacturing or lean production, often simply “lean”, is a systematic method for the elimination of waste (“Muda”) within a manufacturing system. Lean also takes into account waste created through overburden (“Muri”) and waste created through unevenness in work loads (“Mura”). Working from the perspective of the client who consumes a product or service, “value” is any action or process that a customer would be willing to pay for.

Essentially, lean is centered on making obvious what adds value by reducing everything else. Lean manufacturing is a management philosophy derived mostly from the Toyota Production System (TPS) (hence the term Toyotism is also prevalent) and identified as “lean” only in the 1990s. TPS is renowned for its focus on reduction of the original Toyota seven wastes to improve overall customer value, but there are varying perspectives on how this is best achieved. The steady growth of Toyota, from a small company to the world’s largest automaker, has focused attention on how it has achieved this success.”

Ye Shall Practice Lean Manufacturing

Today, several organizations have formal Continuous Improvement methods that leverage the “lean” process –but may leave others to chance or perhaps feel it’s not as important. ATS Cloud Workforce Management for Manufacturing was developed with lean thinking from its original inception and as such has many built-in capabilities to support your lean initiatives. “You can’t improve what you don’t track or measure.” This in and of itself is one of the tenets that have shaped the ATS Workforce Management for Manufacturing with a robust database, embedded with sophisticated user dashboards, and business analytics.

For example, users can extrapolate reports in real-time to measure payroll costs, through a set of forecasting tool and workflows–and compare key performance indicators (KPIs) against goals to clearly measure on-going improvements. Now, that’s taking the holistic approach to “Lean Manufacturing.”

To learn more about ATS Cloud Workforce Management for Lean Manufacturing go to our website and download a demonstration. And to reach us by phone, call: 866.294.2467.

Ye Shall Practice Lean Manufacturing

Organizations face many challenges, including; retaining a competitive edge, managing employees and keeping them productive and motivated, keeping cost low and increasing customer satisfaction. And, with all this to manage, you are likely not thinking about the negative impact your current time and attendance is having on your business. Here are five ways, your time and attendance system may be having a negative impact on your business:

Your company is losing money
If your current time and attendance is paper-based, there is no doubt you are wasting money by having someone manually calculate employee time, vacations, statutory holidays and host of other things that could easily automated. If you are using some off the shelf or outdated time and attendance solution, you will, at some point, have to pay for new versions, annual maintenance and software bug fixes. Wouldn’t it be nice, if you could have a solution that did not include these ongoing costs?

Limited Choices
You believe that the current version you have works. In other words, “If it ain’t broke, don’t fix it”. Sometimes, these words tend to be the last ones uttered before the system breaks down, or you come to the realization, that your system is not keeping pace with your business.

Do You Feel Trapped With Your Time And Attendance System?

Lack of Integration
Let’s say you have a mid-size company with 500 employees, wouldn’t it be awesome to have a time and attendance solution that’s intuitive, and can integrate to your; financials and job costing, payroll, human resources information system (HRIS), enterprise resource planning (ERP), and customer relationship management (CRM)? Moreover, your company cannot take advantage of real-time analytic reporting if you are using an outdated time and attendance solution. A 21st century cloud-based time and attendance solution connects to mobile devices and is available from anywhere, at anytime propels your business further and provides greater efficiency.

Upgrading will be a piece of cake or, so you think
Upgrading can sometimes cost the same as what you spent a few short years ago on a new time and attendance system. Also upgrading to a new solution will likely require stakeholders to ensure the business requirements are met. After all, your business requirements have likely changed from a few years ago when you first implemented the solution. In short order, that quick upgrade you were going to get, might end up lasting longer than you had planned for.

Customized System
If your current system is customized, it can create problems with upgrading or its ability adhere to bug fixes – more often than not, this can lead organizations to defer upgrades, sometimes indefinitely. Who wants to be stuck with a time and attendance system that is so heavily customized that it prevents a company from taking advantage of newer versions? With an ATS cloud-based time and attendance upgrades are built-in and takes place without interruption to your company’s business operations.

Deploying a best-in-class time and attendance solution based on today’s technology, enables businesses in various industries, to adhere to multi-jurisdictional and legal compliance differences at the local, provincial, federal and state level. ATS TimeWork OnDemand provides real-time visibility, streamlines payroll costs, increase workforce productivity and gives you access to multiple levels of consolidated reporting and enterprise-wide Key Performance Indicators (KPIs), all displayed in real time, on dashboards.

To learn more, go to our website and register for a free webinar, download brochures or a demonstration. You can also join the conversation through LinkedIn, Google+ or Twitter.