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It’s easy to point to anecdotal evidence about millenials and generation Z and their behaviours when, in reality, you probably are just relying on weak second hand information. A poignant article by Sharon Florentine for CIO titled Everything you need to know about Generation Z gives a wonderful account for those interested in understanding this cohort that will soon dominate the workforce.

So You Think You Know Millennials And Generation Z? Think Again

And while this article deals with Generation Z, many of the traits can also be attributed to millennials as well.

“They prefer face-to-face more than you might think

That leads to a common misconception about Gen Z: They’re somewhat “anti-social” and prefer to communicate through their phones or via technology. That’s not entirely true, according to the “Gen Z & Millennials Collide @ Work” report, from Future Workplace, an HR executive network and research firm, and HR services and staffing company Randstad U.S.A. The research, conducted by Morar Consulting across 10 global markets (U.S., U.K., Germany, Mexico, Poland, Argentina, India, China, Canada and South Africa) between June 22 and July 11, 2016, asked 4,066 respondents in two separate age groups (1,965 Gen Z members; 22 years of age and 2,101 Millennials; aged 23 to 34) about their preparation for work, as well as expectations and experiences of their workplaces.

The research showed that, despite popular beliefs, when asked to rank their preferred method of professional communication, Gen Z would prefer communicating with co-workers and managers in-person rather than by email or by phone.

They want flexibility
While both Gen Z and millennials prefer a technology-enabled workplace with greater social media integration, 41 percent of Gen Z say they prefer to work in corporate offices, according to the research.  

So You Think You Know Millennials And Generation Z? Think Again

They want pay transparency and equity
The Comparably research shows that Gen Z workers in senior developer roles are paid an average of $115,000 annually; nothing to sneeze at. Still, half of Gen Z respondents believe they’re not fairly compensated. That could explain why, when asked what their first priority would be if they were promoted to a high-level leadership role, 27 percent of Gen Z respondents said they would increase employee pay. They were the only age group to choose this as their No. 1 priority; all other millennials and older generations alike were more interested in bettering the team’s vision/strategy, according to the research.”

There are lots of articles highlighting the differences between millennials and Generation Z. One thing is certain, if you are of certain generation and are not ready to embrace these groups into your workforce, you are likely to be upended slowly but surely because as the title of the song suggest; Ain’t No Stopping Us Now.

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Your Employees Are Slacking Off At Work: What Should You Do?

August 31st, 2017 | Posted by ATS in Benefit Accruals | Business Software Automation | Time and Attendance Blog, Workforce Management Software - (Comments Off on Your Employees Are Slacking Off At Work: What Should You Do?)

So, your employees is slacking off. Perhaps, they are bored with their daily tasks or your work environment is not fun. Bridget Miller’s blog for the HR Daily Advisor titled, How to Get Employees to Goof Off Less at Work reads in part,

“Reducing employee time spent “goofing off” is probably a reasonable goal. But the idea of “goofing off” is probably not the main issue—the real issue is productivity loss. That productivity loss may come from a variety of employee activities, such as spending excessive of time talking about nonwork things with coworkers, doing personal things like browsing online articles or social media, or even taking care of personal errands (like buying gifts online or spending time away from work without taking paid time off (PTO). It could also come in the form of frequent personal calls and texts. Regardless of the specific activity, the concern is that too much time is being spent not working.”

Your Employees Are Slacking Off At Work: What Should You Do?

The article has a few suggestions for employers looking to engage its workforce and increase productivity. In no particular, order here is three out of the seven suggestions:

Invest in good tools for employees. If employees are frustrated at work, or even if they’re overworked, they may be more likely to need to take (too many) breaks and feel more justified in doing so. Conversely, giving employees good tools to enhance productivity can allow them not only to be more efficient but also to have a greater sense of satisfaction because the employer invests in its employees and cares about how well things get done. Likewise, good tools can increase productivity and can offset some of the otherwise “wasted” time.

Consider implementing more flexible working arrangements whenever possible. When employees have options that allow them to handle the demands of their personal life at the most opportune time, they’re less likely to be distracted when they’re working. They’re also less likely to be sneaking in personal calls if they have the flexibility to handle such issues without causing problems. Flexible working arrangements might include things like allowing employees to work nonstandard hours (which could allow for personal matters to be handled at better time of day) or allowing employees to make up time taken away from work on other days.

Ensure employees know where their role fits compared to the big-picture organizational goals. If the employee can clearly see his or her role and how it impacts the bottom line (directly or indirectly), he or she will be more likely to spend spare time on activities that work toward achieving the big-picture goals instead of just wasting time. The employee will feel that his or her contributions make a difference.

Today’s workforce wants flexibility, freedom, and equality. And that includes, work-life-balance and telecommuting opportunities. What they don’t want is to be told that they have to respond to work e-mails at all hours of the night, on their days off or while they are on vacation. And, as for micromanaging employees, it’s both archaic and demoralizing and the quickest way to have turnover. The best and more resourceful managers can always find ways to keep their employees engaged and at that same time, ensure productivity is also high.

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Here Is Another Reason Why You Should Dump Your Antiquated Solution

April 25th, 2017 | Posted by ATS in Business Software Automation | Cloud Computing | Employee Productivity | Labour Costs | Payroll | Time and Attendance Blog, Workforce Management Software - (Comments Off on Here Is Another Reason Why You Should Dump Your Antiquated Solution)

In the world of business, increasing employee productivity tops the lists along with sales and return on investment. But how can an organization increase its workforce productivity, when its technology is outdated?

An article by Chris Stokel-Walker for Bloomberg based on a study of companies using older computers and outdated software solutions revealed that; Slow, outdated computers and intermittent internet connections demoralize workers, a survey of 6,000 European workers said. Half of U.K. employees said creaking computers were “restrictive and limiting,” and 38 percent said modern technology would make them more motivated, according to the survey, commissioned by electronics company Sharp.

Clinging on to old technology that’s aging towards obsolescence cannot be good for any business, regardless of its size or stature. If the argument is that you are still running important applications on older servers with old operating systems because “it ain’t broke, don’t fix it” mentality, that will work for a short period. The continued use of outdated technology, especially, can have a negative long term effect on workforce productivity.  For example, if your employees are spending too much time with a faulty network connection, or your HR manager is spending an inordinate amount of time manually counting hours from a time sheet, then your technology is inflicting pain on labour costs and productivity.

Here is one of the most poignant piece of the article, and it reads in part;  Saurav Dutt, 35, was a member of a London-based IT firm that provides services to law firms. He was making a presentation to potential customers at an exhibition in Manchester. His speaking slot came right after a Google marketing executive—a prime opportunity, he thought. But the system ground to a half—due, Dutt said, to the outdated computers his company was using for its live demonstration.

Here Is Another Reason Why You Should Dump Your Antiquated Solution

In closing, the continued use of an outdated technology will, eventually, get the best of you since it’s difficult to reverse the long-term damage caused by using it.

To learn about ATS cloud computing workforce management solutions, or to download a demonstration, or attend a bi-weekly webinar go to our website. And to reach an account executive call; 866.294.2467.

 

 

 

Complex Online Recruitment Applications Can Yield Dismal Results

April 11th, 2017 | Posted by ATS in Business Software Automation | HRIS | Time and Attendance Blog, Workforce Management Software - (Comments Off on Complex Online Recruitment Applications Can Yield Dismal Results)

A senior HR executive of a leading hotel chain, with locations across North America who also happens to be a customer of ATS, told one of our account executives, during a recent conversation, that the “Application Tracking System is one of the best business management software that has ever been created.”  She went on to say “it took us a while to get the system to work according to our needs, along with help from our vendor. However, in the initial setup the system, it had too many questions and potential candidates would start the process of the online job application but halfway through just abandon it altogether.”

Let’s fast-forward to a recent survey by CareerBuilder which is referenced in an article, by Dave Zielinski,  Society for Human Resources Management (SHRM) titled Most Job Seekers Abandon Online Job Applications. Some of reasons citied for candidates abandoning an online applications reads, in part; “The fallout for organizations from this persistent issue is the loss of top talent, poor word-of-mouth from candidates frustrated with the process and the higher costs associated with abandonment in cost-per-click recruiting models.”

Complex Online Recruitment Applications Can Yield Dismal Results

The article goes on to say “Traditional thinking holds that lengthy applications will screen out apathetic candidates and good talent will be dedicated enough to fill out more information.” Unless a candidate is applying for a job with NASA or some other high profile job like the CEO of a public company, there is likely no need to have 50 or more questions on an online job application.

At some point it might be best to remove some of the generic and mundane questions that are not germane to online application, including decreasing the number of screens applicants have to go through. And, yes, you also need to make sure that the questions on the application are relevant to the job. However, —if these questions are causing candidates to exit out of the application process before its completed at an alarming rate—it might be time to review your application tracking system, with your provider, and come up with a process that’s inline with your corporate philosophy—while taking into account the changing attitudes and expectations of today’s  job candidates.

To learn about ATS time and attendance solution TimeWork OnDemand or, to register for one of our bi-monthly webinars go to our website. And, to reach an account representative, call: 866.294.2467.

Breaking Up With Outdated Technology Is Hard To Do

April 4th, 2017 | Posted by ATS in Business Software Automation | Cloud Computing | Time and Attendance Blog, Workforce Management Software - (Comments Off on Breaking Up With Outdated Technology Is Hard To Do)

There is no denying it, breaking up with a solution that you have become use to is hard to do. You may have spent years working with it and although, you know  that it’s not working, you keep using it while clinging on to the old adage “If it ain’t broke don’t fix it”.  As technology continues to evolve so should businesses especially if new tools can help improve productivity of your staff.

So, whether you are tracking employee time, providing service to your customers or purchasing a product, using an outdated system experience, especially, when you know there is a faster-better-easier way.

Breaking Up With Outdated Technology Is Hard To Do

An article written by Marc Posser for Small Biz Technology titled ‘5 Outdated Office Supplies and Their Alternatives’ can be used as a guide for some businesses who still cling to old technology for dear life, hoping, they will prevail in the world of IoT, cloud computing and the digital wave that has sidelined video rental companies, CD music stores and dial up Internet to name a few.

The list of office supplies in the article include:

Fax Machines

“Ever heard of emails? Sending files nowadays is ideally done virtually. Not only are emails more reliable, you are also able to retain the quality of the files that you are sending. However, some clients still prefer to receive documents through a fax machine. If you need to do so, you might want to consider using fax cover sheet templates to make your document more presentable and send it through an online fax service instead so you won’t need to use an actual machine.

CDS and USBs
Apart from occupying physical space and having a high chance of getting lost in your sea of other CDs and USBs, these two storage devices are not the most reliable when it comes to storing large files for a long period of time. Ever opened your USB after a long time and found out that it is corrupted with no way of retrieving your important files? Nowadays, there’s a lot of storage solutions available online such as Google Drive and Dropbox – and they provide a pretty large virtual space, too! The next time you want to store something or share files with someone else, try uploading your files online and just send the link to your colleague. It makes retrieving your files in the future easier as well.

Post-its
Still using actual post-its for reminders and task lists? Why not try online sticky notes that you can access online anytime, anywhere? You can easily cross out tasks done after accomplishing them even when you are using a different computer or device. The best thing? You’ll help save a lot of trees in the process!

Landlines
In today’s evolving business landscape, accomplishing daily tasks sometimes require you to pick up the phone and get in touch with someone from the other side of the globe. While you can still do this using old school landlines, it is sometimes unreliable and can cost you a lot of money.

Manual Clock-In Machine
Do you still use manual clock-in attendance machines that require your employees to put in an actual time card for it to stamp their time-in and time-out? We hope not. This is a tedious method of taking note of your employees’ attendance records as you have to go through each attendance card one by one at the end of each month. As an alternative, you can use time and attendance software which can give you better insight into your team and help you track the days and hours they are working.”

In conclusion;
Many companies have updated parts of their business to the cloud and/or are using cutting-end technologies to help them streamline payroll costs and improve workforce productivity.  If you are part of the small minority that likes to hang on to old technology look around and you might be pleasantly surprise to find out that many of your competitors have already upgraded to more advanced technology platforms to help them increase business performance.

 

On a recent visit to a large metal fabrication company with locations in British Columbia and mid western US, one of ATS software engineers was quite surprised to hear the words “if it’s ain’t broke, don’t fix it”. This was in response to a question she asked regarding the company’s rationale for using a myriad of systems to key and maintain employee data.

In the world of business automation, we often hear these words, from companies, who think that changing their old system will be painful. Initially, it will be painful to invest in a time and attendance for future growth, however, more often than not, the pain comes from having to change the way individuals are accustomed to doing things.

If your company is using paper-based time sheets or worse, some antiquated punch clock that should be in the Smithsonian, here are three valid reasons to toss the proverbial “if it ain’t broke” mantra out of the door forever.

“If It Ain’t Broke, Don’t Fix It” What Is It Really Costing Your Company?

Antiquated system yields error-prone results
The 1980’s punch clock that’s sitting on the wall might have been cool back then but it’s not saving time or money today. Don’t believe it? Just imagine asking the millennials your company hired a few weeks ago to punch in and out with the old technology, and you are sure to get a few rolling of the eyes. And, if you have in excess of 100 employees, just imagine that payroll practitioner having to count the hours, overtime, vacation and other ineligible information on that time card and then, key all that information into some spreadsheet.  You get the picture?

Refusing to adapt to new technologies
Choosing to ignore new technology does not mean that it will go away. In fact, several companies have already moved to a newer data capture technologies. And, in a competitive business landscape, some companies are forced to evaluate and change in order to stay relevant. In all likelihood when your company bought its current time clock it was the latest technology of its time. However, in the last five to seven years –several studies have shown that automating your business will provide a rapid return on investment and streamline operational costs.

Accuracy of data
The problem with older technology lies in its ability to provide accurate and up-to-the-minute data. The problem with older systems is that they often require significant of investment of time and resources to access data-especially when the data is maintain in different systems. Want to see a CFO go bonkers? Tell them it will take you three days to get them the reports they need to complete month-end.

Admittedly, transitioning from an antiquated punch clock system to a new time and attendance solution requires; a corporate mind-shift, investment and above all, a concerted commitment. In the end, however, it will be well worth it for your organization. The desire to continue using and maintaining an old-fashioned system is a time-consuming process.

Interested in learning how to transition to automated time and attendance solution, go to our website.

You might also like these other time and attendance blogs:

The cost of doing nothing

Psychology of change

Do you need a simple or complicated time and attendance solution?

Time And Attendance Requirements: The Ultimate Elephant In The Room

May 26th, 2015 | Posted by Apex Time Solutions in Business Software Automation | Cloud Time and Attendance | Employee Time Tracking Software - (Comments Off on Time And Attendance Requirements: The Ultimate Elephant In The Room)

A successful time and attendance implementation is at the heart of a good customer and vendor relationship yet, the opposite happen sometimes. Why? Because it is possible that one or both parties, ignored the “elephant in the room” which is; go over the business requirements and make sure both understand it and set expectations accordingly. And, when this happens, pointing fingers at each other simply exacerbates the situation.

Time And Attendance Requirements: The Ultimate Elephant In The Room

So, what causes these misunderstandings? There are many and some may include:

The Customer- Perhaps the customer felt that the vendor should understand their time and attendance requirements because said vendor have experience working with other companies in the same industry. It is also possible that the customer might omit some business requirements fearing the solution would cost more that their budget will allow.

The Vendor- Eager to make the sale and acquire a customer, the vendor might have their blinders on and, instead of asking the right questions to understand the business fundamentals-chooses to engage the customer knowing there could be roadblocks ahead.

The End-Result-Sooner or later, whether it’s prior to or during the implementation phase the actual requirements that we left out during prior discussions by one or both parties will rear its ugly head. How it’s handled, once revealed, will determine the success or lack thereof of your time and attendance implementation. It is also possible that some of the requirements were missed during lengthy phone conversations and/or e-mails. As long as both parties agree to work to resolve it, a possible sticky situation can turn into a positive for both the vendor and customer and could potentially lead to long and rewarding relationship.

AT ATS we use a time-tested and unique methodology to uncover true business requirements. And if we find out that there are areas that are pertinent to an organization, that were not discussed, during the software demonstration -which could jeopardize a successful deployment, we will discuss those with you. The ATS implementation team will also work with you, on your journey, from the planning and design stages to implementation to managing your time and attendance system going forward.

To learn more download a demonstration, brochures or contact us 1.866.294.2467.

Time And Attendance Requirements: The Ultimate Elephant In The Room

Spotting The Right Talent: A Bit Of Luck, Art, Science Or A Little Bit of All Three?

October 8th, 2014 | Posted by Apex Time Solutions in Business Software Automation | Talent Management | Time and Attendance Blog, Workforce Management Software - (Comments Off on Spotting The Right Talent: A Bit Of Luck, Art, Science Or A Little Bit of All Three?)

Hiring the right talent has morphed into a multibillion dollar industry with software tools that can decipher key words in seconds, that relates to a particular job and an array of skill-sets. It seems however; the more sophisticated the hiring tool, the harder it is to find the right candidates. As with most software tools, using simple key words, albeit, some of your industry’s terminology will likely yield some results in attracting the right candidate.

In an article authored by Claudio Fernández-Aráoz and published by Harvard Business Review states in part, “A few years ago, I was asked to help find a new CEO for a family-owned electronics retailer that wanted to professionalize its management and expand its operations. I worked closely with the outgoing chief executive and the board to pinpoint the relevant competencies for the job and then seek out and assess candidates. The man we hired had all the right credentials: He’d attended top professional schools and worked for some of the best organizations in the industry, and he was a successful country manager in one of the world’s most admired companies. Even more important, he’d scored above the target level for each of the competencies we’d identified. But none of that mattered. Despite his impressive background and great fit, he could not adjust to the massive technological, competitive, and regulatory changes occurring in the market at the time. Following three years of lackluster performance, he was asked to leave.”

Sometimes spotting the right talent is hard, even if you are armed some of the best tools on the market. Some companies use an internal process that include; having existing employees’ interview potential candidates. Their rationale is that if a candidate can mesh personally with their future potential co-worker, chances are they will be a good fit. The process of hiring talent is a complicated one and some companies, like Amazon’s rigorous hiring practices take it to a whole new level.

The best approach to hiring the right talent might simply mean trying different approaches and finding one that fits your corporate culture as oppose to following the herd mentality. Some companies use social media sites like Facebook, LinkedIn and/or Twitter to attract candidates.  Others, meanwhile, use recruitment software and mixture of posting vacancies on their website and asking internal employees for referrals. Whatever your strategy, stick to practices that works best for your company while keeping an open mind to different ways in the process of hiring talent.

Spotting The Right Talent: A Bit Of Luck, Art, Science Or A Little Bit of All Three?

The 2008 recession decimated a large part of the manufacturing industry in Ontario, other areas in Canada and the United States. Some economic pundits have asserted that the industry is on a rebounded citing the North American and Japanese big three auto sales. However, it is important to note that many of the jobs that were lost during the bleak years of the recession are returning at a snails’ pace increasing the competitiveness of the manufacturing sector. This competitiveness challenges the companies that are using a manual processes with their organizations.  A modern time and attendance solution can help these organizations keep pace with today’s challenges, achieve profit and retain customers in the following three ways:

Improve Business Process
Manufacturers could be missing opportunities to reduce labour costs when using manual time tracking processes. Our time and attendance software can help you streamline business processes, provide greater visibility and control over labour costs more effectively, manage compliance risk and improve workforce productivity.

 Increase Visibility of your Operations
As manufacturing companies expand into global markets their need to improve business productivity becomes even more important. ATS attendance system delivers critical advantages for employees, managers and administrators. The application improves employee performance and enables you to spend more time focusing on strategic business activities. Business analytics tools give managers real-time visibility into ways to reduce costs and optimize attendance control processes.

 Innovation in the Digital Age
As the pace of the digital age increases, manufacturing companies need to leverage tools that can help them adapt. A fully automated cloud-based, solution boosts workforce productivity so your employees can maximize the workday. Many of today’s business leaders are seeing workforce management as a strategic business driver that can increase the profit margins of their organizations.

The constant change of today’s business environment challenges companies to keep up. A modern workforce management software can help manufacturers prepare for growth and increase collaboration across the organization. For more information on how business management software can help meet these challenges go to our website.

Every few years your company sets aside some time to review demos and understand the benefits of time and attendance. After a few weeks, you decide not to make a purchase and stay with your current excel and paper tracking time sheet process. Over the years, we at ATS have heard of numerous reasons why some companies do not want to upgrade to a solution can make their lives easier.

 Some these reasons include:
“Our current system is old but it works.”
“We have looked at this before and senior management does not want to spend money on a system like this.”
“I am not convinced we can streamline our process if we purchase this system.”

Based on our experience it is often the fear of change that makes companies reluctant to adopt something new. The antiquated method of capturing employee data, although comforting, leads to erroneous mistakes and wastes valuable resources.

ATS time management software is both efficient and affordable. Because of the flexibility of the system, it easily adaptes to any industry and lowers operational costs from the very beginning.

Sometimes being reluctant to implement a software solution that can streamline business processes can be attributed to a number of factors including; limited cash on hand, uncertainty about the current state of the economy and a fear of change. While a delay can sometimes be due to limited resources in difficult times and while this may, on the surface, appear to be a prudent course of action, the cost of doing nothing is costing companies thousands of dollars each year in lost productivity.

Both large and small businesses understand that in order to remain competitive in today’s marketplace, it’s not enough to merely do more with less. It means reviewing all current practices and utilizing resources wisely.  One of the most effective tools, to help that cause, is the implementation of an effective time and attendance solution that contains business intelligence and analytic reporting tools to achieve desired profits. 

To learn more go to our website and to view a demonstration, contact a software account executive.