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How will Time and Attendance Biometrics Change in 2103 and Beyond?

December 19th, 2012 | Posted by Apex Time Solutions in Biometric Time Clock | Employee Time and Attendance | Employee Time Tracking | Web-Based Time and Attendance | Workforce Management Software - (0 Comments)

The introduction of time tracking biometric technology to companies in 1999 was a hard sell. Some of these companies felt that the use of this technology to track employee hours would give the appearance of “big brother” watching over them, or infringe on employees rights. Of course, that is no longer an issue since many of these companies have come to understand that biometrics for employee time and attendance matches the image of the user (hand, eye, face etc) to a number keyed in by the employee. Once the match is validated, a company has access to real time labour analytics. The concern that some companies and their employees have about privacy issues with the use of biometrics is a valid one. However, the data gathered through the use of an ATS employee time tracking system through biometrics cannot be used by law enforcement agencies. Data is used for the purpose of: tracking employee hours, vacation time and benefit accruals. Once this information is assimilated it is sent electronically to the payroll software to process employee pay.

Today, various types of biometric technology can be found at airports, healthcare institutions, and many border agencies. In fact, some laptop computers come equipped with a finger or eye scanner. To access the laptop the owner is prompted to have his/her eye scanned or put a finger on the scanner. If that laptop is lost or stolen, it cannot be accessed unless the owner is verified through the use of the biometric device. Biometrics has become ubiquitious in everyday society and most private and public institutions have embraced it to streamline their manual time keeping process. In a recent article titled “It’s possible to have both facial recognition and privacy” all indications points to biometrics satisfying privacy concerns, while at the same time, it has helped companies reap its many benefits.

ATS’s scalable time and attendance system is designed for today’s businesses. As companies grow beyond their antiquated, spread sheet time tracking systems, they need a solution that ensures that they receive the most accurate information. ATS workforce management software helps companies collect, analyze and take immediate control of payroll costs, all online and in real time.

To learn more about employee biometric time clocks, go to our website.

 

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Avoid Fruits from the Low Hanging Tree When Making Your Selection

December 13th, 2012 | Posted by Apex Time Solutions in Benefit Accruals | Biometric Time Clock | Cloud Time and Attendance | ERP | Hosted Time and Attendance Software | Overtime | Payroll | Premium pay | Software-as-a-Service (saas) Workforce Management Software | Time and Attendance | Time and Attendance Blog | Time and Attendance Canada | Web-Based Time and Attendance - (0 Comments)

Today, more than ever, companies are keenly aware what type of functionality that need in an employee time management solution. Oddly enough, when shopping for a time and attendance system, these same companies forget their requirements and opt for a solution based on its price. We do agree that price is important but when selecting a time an employee time management solution, it is important to make sure the product matches your requirements. Otherwise, you will be selecting a solution that meets some of your requirements while everything else is blurred by the attractive price point.

Every company has specific needs when it comes to a time and attendance comparison. And, assuming every solution is the same can be costly and present problems when it comes time for implementation. You may have determined that the multiple spreadsheet approach to keeping track of employee hours, vacation and pay policies has become too complicated and time-consuming. It’s important that you get your key operational personnel involved as you assess the needs of your organization pertaining to your time and attendance comparison.

After sales support should be an important element within any time management solution comparison. Look for a company that can prove a level of support that meets your company’s expectations and ask for references that support such claims. All too often companies rely on flashy demos that create an illusion of what’s to come. And when a time and attendance solution is selected is based on flash you are usually buying a bill of goods.

Of course some companies have had bad experiences but, that’s not only with time and attendance. Has your company purchase a CRM, Talent Management or HRIS software based on price? If so, is it still meeting your needs? If not, why? Share your stories, good and bad.

To learn more, go to our website. You can also download a copy of our white paper “How to select a time and attendance solution”.

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Workforce Management Software: Create or Buy?

January 16th, 2012 | Posted by Apex Time Solutions in Biometric Time and Attendance Facial Recognition System | Biometric Time Clock | Biometric Time Clocks | Employee Self Service | Employee Time and Attendance | Employee Time Attendance | Employee Time Clock | Employee Time Tracking | Employee Time Tracking Software | Time and Attendance Blog, Workforce Management Software | Workforce Management Software - (0 Comments)

In a recent conversation with the VP of a distribution chain, we found out that their in-house software had been created by one of their IT personnel. Since this person left the company three years ago it has become a nightmare trying to maintain the product. Before you decide to create your own software consider the following:

1)       Are there people on staff who understand the nuances of time and attendance?
2)       Which member of your team is going to maintain the software once it has been created?
3)       Who is going to be responsible for keeping up with: federal, state and provincial legislative policies that must
           be be adhered to in business automation software?
4)       If the creator of the software leaves the company how is that software going to be managed?
5)       Are you able to create import files for time clocks and other third-party applications like payroll, HR or ERP?

There numerous benefits to purchasing workforce management software. Some of these include:
1)        The software contains numerous pay and work rule policies.
2)       The time and attendance software algorithm can be configured to suit any collective bargaining agreement.
3)       Software updates are created automatically by software engineers at no additional costs.
4)       The import utility allows for payroll interfaces to any third-party payroll application.
5)       The software can be accessed 24 hours a day, 365 days a year.
6)       Back-up is done daily and is available on demand.
7)       Changes to new shifts, overtime and other pay policies can be done in seconds.
8)       The software has integrated modules that include: employee self-service, points and incidents,
 overtime equalization, job costing, and forecasting.
9)       Complementary data collectors include: biometric facescan, fingerprint readers, proximity time clocks, online time sheets, iPad, and smart phone time entry

The decision to create or buy, a time management software should be given careful consideration. In some instances, competitive advantages exist if you have the internal resources and the time to create your software.

To learn more about workforce management software go to our website.

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